Schedule of Loss — Employment Tribunal Covering Letter
A covering letter accompanying a Schedule of Loss in employment tribunal proceedings, setting out the claimant's financial losses in a structured format.
This template was not drafted by a solicitor.
It is an editorial reference based on the official sources we cite. You are responsible for any document you send. For high-stakes matters (court proceedings, large sums, deportation, criminal allegations, child welfare), have a regulated solicitor review or draft your document.
When to use this template
Use this template when you are required to file a Schedule of Loss in your employment tribunal case, typically at the case management stage or as directed by a Tribunal Judge. The Schedule of Loss sets out the financial compensation you are claiming so that the respondent and tribunal can understand and respond to your losses. It should accompany the Schedule itself (which you complete separately with figures).
When NOT to use this template
Do not serve this letter before you have calculated your figures carefully — inaccurate schedules harm your credibility. If your case involves complex pension loss calculations (particularly final salary schemes), obtain a Polkey/contributory fault actuarial assessment before finalising your figures. This template covers the standard heads of loss for unfair dismissal — additional heads apply for discrimination claims.
Legal Basis
Employment Rights Act 1996 ss.118–126 (basic award and compensatory award); Employment Tribunals Act 1996 s.12; Vento v Chief Constable of West Yorkshire Police [2003] IRLR 102 (injury to feelings bands); Polkey v AE Dayton Services Ltd [1987] UKHL 8 (Polkey reduction); Chagger v Abbey National plc [2010] ICR 397 (future loss).
Before you send
- Not keeping weekly net pay calculations consistent — use the same gross-to-net conversion throughout
- Forgetting to include the statutory cap on the compensatory award (currently £123,543 or 52 weeks' gross pay, whichever is lower)
- Omitting mitigation steps — the tribunal will reduce the award if you have not taken reasonable steps to find new employment
Common Mistakes to Avoid
- ✗Not keeping weekly net pay calculations consistent — use the same gross-to-net conversion throughout
- ✗Forgetting to include the statutory cap on the compensatory award (currently £123,543 or 52 weeks' gross pay, whichever is lower)
- ✗Omitting mitigation steps — the tribunal will reduce the award if you have not taken reasonable steps to find new employment
- ✗Claiming Vento injury to feelings damages in an unfair dismissal case where discrimination has not been pleaded
- ✗Not updating the Schedule of Loss as time passes before the hearing — losses change as the claimant finds new work
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Letter preview
[YOUR FULL NAME] [YOUR ADDRESS] [YOUR EMAIL ADDRESS] [DATE OF LETTER] Employment Tribunal Service [TRIBUNAL OFFICE NAME] [TRIBUNAL ADDRESS] *Copy to: [RESPONDENT'S SOLICITOR / REPRESENTATIVE (FOR COPY)]* --- Dear Sir or Madam, **Re: [YOUR FULL NAME (CLAIMANT)] v [RESPONDENT'S NAME] — Case Number [ET CASE NUMBER]** **SERVICE OF SCHEDULE OF LOSS** I write as the Claimant in these proceedings. Pursuant to the Case Management Order dated [DATE OF CASE MANAGEMENT ORDER (IF APPLICABLE)] / in advance of the hearing listed on [HEARING DATE (OR EXPECTED HEARING DATE)], I enclose / attach the Claimant's Schedule of Loss. **Summary of Claim** The Claimant's Schedule sets out the following heads of loss: 1. **Basic Award** Weekly gross pay: £[WEEKLY GROSS PAY (£)] Statutory weeks: [NUMBER OF STATUTORY WEEKS FOR BASIC AWARD] Basic award (before any reduction): £[BASIC AWARD TOTAL (£)] 2. **Compensatory Award — Past Loss of Earnings** Period from EDT ([EFFECTIVE DATE OF TERMINATION]) to expected hearing date ([HEARING DATE (OR EXPECTED HEARING DATE)]): [WEEKS OF PAST LOSS] weeks Net weekly loss: £[NET WEEKLY LOSS (£)] Past loss of earnings: £[TOTAL PAST LOSS OF EARNINGS (£)] 3. **Compensatory Award — Future Loss of Earnings** [DESCRIPTION OF FUTURE LOSS] Future loss (estimated): £[TOTAL FUTURE LOSS (£)] 4. **Loss of Statutory Rights:** £[LOSS OF STATUTORY RIGHTS (£, TYPICALLY £350–500)] 5. **Notice Pay (if not already paid):** £[UNPAID NOTICE PAY (£, IF APPLICABLE)] 6. **Loss of Pension Contributions:** £[LOSS OF PENSION CONTRIBUTIONS (£)] 7. **Other Losses:** [OTHER LOSSES DESCRIPTION] — £[OTHER LOSSES TOTAL (£)] 8. **Acas Code Uplift (if applicable, up to 25%):** To be assessed by the Tribunal. **Total Claimed: £[GRAND TOTAL CLAIMED (£)]** *(Subject to the statutory cap on compensatory awards of £123,543 or 52 weeks' gross pay, whichever is lower.)* **Mitigation** The Claimant has taken the following steps to mitigate her/his/their loss: [STEPS TAKEN TO MITIGATE LOSS]. The Claimant requests that the Tribunal consider the full Schedule of Loss and any supporting documents provided. We remain open to discussing quantum at any stage. Yours faithfully, [YOUR FULL NAME] *Enc: Schedule of Loss; payslips; employment contract; mitigation evidence*
Unfilled fields appear as [FIELD NAME]. Review the letter carefully before sending. This template is a starting point — adapt it to your specific circumstances.